Entry Form - Octagon Center for the Arts
Exhibits

Entry Form

ELIGIBILITY

Adult Catergory: Artists must be at least 18 years of age.

Youth Category: Artists must be under 18 years of age. Youth participants must have a signed parent/guardian consent form to participate. Parent/guardian consent forms can be found here. Please have a parent or guardian sign the form and email to submissions@octagonarts.org with all photo submissions.

ENTRIES: Entry fee for up to 3 works is $25 for non-members or $20 for current Octagon members. Up to 3 works may be submitted and must be photography - any process, traditional or digital. Artwork must be original, executed independently, and completed within the last two years (since 2016). 

DIGITAL IMAGE SUBMISSION: Submission by digital image is required. Maximum 2MB file size per image (suggested resolution of 300 DPI). Images may be .jpg or .jpeg. The photos must proportionately represent works. The juror will make the final selections by viewing the submitted images, so send high-quality, well-lit,  and clear images of your work. 

Please email your three submission images to submissions@octagonarts.org. Be sure to title each image Lastname_Firstname_ArtworkTitle_entry#. Use "Aperture 2018" as the subject for your email. 

Read the exhibit guideline agreement and show terms >

 

* denotes a required field.
Artist Information
First Name: *
Last Name: *
Phone Number: *
xxx-xxx-xxxx  
Email Address: *
Address: *
City: *
State: *
Zip: *
Artwork Information
  1. Submit up to three (3) artworks made within the last 2 years.
  2. Filename instructions: Lastname_Firstname_Entry#_EntryTitle.jpg  Example:  Munch_Edvard_#1_TheScream.jpg
  3. Email .jpg images to submissions@octagonarts.org
  4. Maximum 2MB file size per image (suggested resolution of 300dpi).
Entry 1
Title (entry 1): *
100 characters max  
Production Date (entry 1): *
Must be created in the last two years. Year format XXXX.  
Medium (entry 1): *
50 characters max  
Dimensions (entry 1): *
Height/Width/Depth in inches  
Is your work for sale?: *
Sale Price/Insurance Value (entry 1): *
If not for sale, indicate the insurance value here.  
Entry 2
Title (entry 2):  
100 characters max  
Production Date (entry 2):  
Must be created in the last two years. Year format XXXX.  
Medium (entry 2):  
50 characters max  
Dimensions (entry 2):  
Height/Width/Depth in inches.  
Is your work for sale?:  
Sale Price/Insurance Value (entry 2):  
Entry 3
Title (entry 3):  
100 characters max  
Production Date (entry 3):  
Must be created within last two years. Year format XXXX.  
Medium (entry 3):  
50 characters max  
Dimensions (entry 3):  
Height/Width/Depth in inches  
Is your work for sale?:  
Sale Price/Insurance Value:  
If not for sale, indicate the insurance value here.  
Exhibiting Agreement

REQUIREMENTS FOR SUBMITTED WORKS:
1. Maximum Size: packages must fit through a 42x83” door (elevator).

2. Where appropriate and at the discretion of The Octagon, all work must be suitably framed to a professional standard. The Octagon reserves the right to reject all work that is not properly displayed:* Artwork not professionally displayed (IE, protected by a frame) cannot be insured against damage while on display.

  • All prints on paper must be framed behind glass or plex with a wire attached for hanging that will hold the weight of the piece (no saw-tooth hangers please).
  • All prints on canvas must be either on at least 1 inch deep gallery wrap canvas or must be framed. Both must have a wire attached for hanging that will hold the weight of the piece (again, no saw-tooth hangers please). If edges of canvas are not finished, the piece must be framed.
  • OVERSIZE WORK, ASSEMBLAGES AND INSTALLATIONS are welcome at the discretion of The Octagon, but must meet all other specifications and and arrive with DETAILED hanging instructions.
  • All shipped artwork must have detailed unpacking and re-packing instructions, pictures encouraged. 


3. A label must be affixed to the back of the work that indicates proper artwork orientation and includes the artist name and artwork title. This information must correspond with the artwork inventory list. Gallery will not be held libel for improperly labeled artwork that results in missing pieces or inaccurate wall tags.

4. Work cannot be withdrawn, nor sales shipped, before the end of the exhibit.

DELIVERY AND RETURN: It is the Exhibitor’s responsibility to deliver and pick-up work on the dates assigned. The cost of shipping is the responsibility of the artist. Shipped artwork must be accompanied by pre-paid return shipping labels, name of the preferred shipper and insurance. Artwork left at the Octagon for 30 days or more becomes the property of the Octagon unless agreed to beforehand by both parties in writing. All shipped artwork must have detailed unpacking and re-packing instructions, pictures encouraged. 

LIABILITY: The Octagon shall insure all exhibited goods during the duration of the show against damage, theft and loss to a maximum of 60% of the total selling price (or value in the case of items that are NFS) up to $20,000 for an entire show. The Octagon Center for the Arts is not responsible for any damage, breakage, replacement or cost associated with any damage or breakage that may have occurred during transport or unpacking.   The Curator will check all items placed on exhibit against the Artist’s submitted list and any damage observed will be noted at this time.  The Octagon reserves the right to return or refuse artwork that arrives damaged. 

ARTWORK SALE: The title of the exhibited works shall remain the Artist’s until sold.  Title shall pass directly from the Artist to the purchaser.  The Octagon retains a 40% commission of the sale price of artwork, so price accordingly. Sold works will remain until the end of the exhibition. The Octagon retains a 40% finder’s fee for artwork sold as a result of The Octagon’s gallery exposure up to 60 days after the close of the show. The balance due to the Artist will be paid 30 days after the close of the show, or 30 days after a sale made that is subject to the finder’s fee.

USE OF IMAGES: Any image submitted may be used for marketing and promotional purposes directly related to this show. This use may include publication in any publications, printed materials, advertisements, or electronic media. The Octagon has the right to photograph artwork on exhibit for the express purpose of promoting the exhibit. Copyright and all other rights remain that of the artist.

SHOW TERMS: The Octagon agrees to keep the artwork for the duration of the exhibit.  After the exhibit opens, absolutely no artwork or literature may be added to or withdrawn from the exhibit before the closing date.  The Artist must make arrangements to pick up all artwork not sold during the exhibition within 30 days after the official closing date of the exhibit.  Artwork not picked up by the Artist within this 30-day period will become the property of The Octagon, unless arrangements are made beforehand and agreed to by both parties in writing.

JUDGMENTS: The Octagon, through its Exhibition Committee, retains final judgment in all matters relating to the exhibitions.

I agree to the Exhibiting Agreement as stated above.: *
Payment Information
Product Quantity Price Subtotal
Product Quantity Price Subtotal
Non-Member Entry Fee:  
Quantity: 
Price:   $25.00
Subtotal: 
 
Member Entry Fee:  
Quantity: 
Price:   $20.00
Subtotal: 
 
Total Amount Due:  
Billing Information
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